Executive Assistant
at Delta Dallas

Date Posted: 1/7/2021

Job Description

The Executive Assistant is responsible for supporting a Managing Director in a fast paced, production oriented, professional services environment. The Executive Assistant will be responsible for coordinating travel, planning meetings, managing an ever-changing calendar, documentation, presentations, and expense reporting, in addition to acting as the primary contact for all client activity, communicating with internal and external contacts daily to provide project updates.

The Executive Assistant must have excellent writing (grammar, editing and proofreading) and verbal communication skills, the ability to work under tight deadlines while juggling multiple priorities, immaculate attention to detail, and excellent independent judgment and problem-solving skills.

The Managing Director lives out of state, so the Executive Assistant must be self-managed and resourceful, while remaining available and on call 24/7 as needed for last minute travel/calendar changes and special projects. The Managing Director is responsible for leading a newly formed team, and the Executive Assistant will have an integral part in bringing structure, processes, and new efficiencies to the team.

Essential Duties and Responsibilities

  • Detailed, constantly challenging calendar management
  • Scheduling and travel coordination, both domestic and international
  • Schedule and organize video conferences, conference calls and meetings
  • Prepare in-depth written materials and communication, including proposals, status reports, and presentations
  • Email correspondence to internal and external clients and vendor contacts
  • Database management (updating information, running queries, documentation, etc.)
  • General accounting responsibilities (coding expenses, billing reports, accounts receivable and sales reports)
  • Prepare, manage, and audit expense reports
  • Prepare office mailings (mailing lists, labels, postage, etc.)
  • Maintain and update contact lists for executive

Requirements:

  • Minimum of five years’ experience supporting senior executives in a professional service setting
  • Enthusiastic, upbeat, outgoing personality with a team player mentality
  • Ability to prioritize tasks and juggle multiple tasks simultaneously
  • Ability to work under tight deadlines at a very fast pace
  • Highest level of initiative; extremely proactive and resourceful
  • Sense of urgency
  • Excellent communication skills – ability to deal with various levels of executive leadership both internally and externally
  • Creative thinker – ability to look at processes and procedures and create new areas of efficiency
  • Technically savvy, specifically within the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)

Our client's office in Uptown, Dallas, is open and many of its employees have returned to the office on a full time basis. The leadership team certainly understands the challenges facing employees today and fully support the need to work remotely on a temporary basis. The expectation is that the role will return to the office on a full-time basis in the first quarter of 2021. 

Job Snapshot

About Us

Delta Dallas helps companies succeed by providing leadership and staffing expertise through customized recruiting programs. Our staffing solutions include administrative, accounting, and financial roles, as well as workforce management, workforce analytics, and skills-based training solutions. Beyond filling positions, we're committed to bringing employers and employees together for a more productive future.

Delta Dallas' award-winning team was recently recognized by the Texas Association of Personnel Consultants (TAPC) as the number one Temporary/Contract Service Administrative Team and number one in the Highest Revenue Increase category by the National Independent Staffing Association (NISA). For over 30 years, Delta Dallas has provided innovative staffing solutions for hundreds of companies in the Dallas/Fort Worth area.

Whether you're looking for full-time or supplemental (temporary) employment, better pay or more responsibility, or just a change of scenery- we can help you find the opportunity that's right for you. Our recruiters and staffing specialists will connect you with great companies and provide you with the resources and opportunities to help you achieve success. 

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