Executive Assistant
at Delta Dallas

Date Posted: 7/12/2021

Job Description

Executive Assistant - Uptown Dallas

The Executive Assistant/Project Coordinator is responsible for supporting an Executive Director in a fast paced, production oriented, professional services environment.  

The Executive Assistant/Project Coordinator will be responsible for coordinating travel, planning meetings, managing an ever-changing calendar, documentation, presentations, and expense reporting, in addition to acting as the primary contact for all client activity, communicating with internal and external contacts daily to provide project updates. 
The Executive Assistant/Project Coordinator must have excellent writing (grammar, editing and proofreading) and verbal communication skills, the ability to work under tight deadlines while juggling multiple priorities, immaculate attention to detail, and excellent independent judgment and problem solving skills.
A Bachelor's Degree from an accredited four year university is required for this role.
Essential Duties and Responsibilities

  • Detailed, constantly challenging calendar management
  • Scheduling and travel coordination, both domestic and international
  • Schedule and organize video conferences, conference calls and meetings
  • Prepare in-depth written materials and communication, including proposals, status reports, and presentations; research and organize data, format, proof and bind documents and presentations for delivery
  • Email correspondence to internal and external clients and vendor contacts
  • Database management (updating information, running queries, documentation, etc.)
  • General accounting responsibilities (coding expenses, billing reports, sales and commission reports)
  • Prepare, manage and audit expense reports
  • Prepare office mailings (mailing lists, labels, postage, etc.)
  • Maintain and update contact lists for executive
  • Bachelor's Degree 
  • Minimum of five years’ experience supporting senior executives in a professional services setting
  • Attention to detail with outstanding proofreading and editing skills
  • Enthusiastic, upbeat, outgoing personality with a team player mentality
  • Ability to prioritize tasks and juggle multiple tasks simultaneously
  • Ability to work under tight deadlines at a very fast pace
  • Highest level of initiative; extremely proactive and resourceful
  • Sense of urgency
  • Excellent communication skills – ability to deal with various levels of executive leadership both internally and externally
  • Creative thinker – ability to look at processes and procedures and create new areas of efficiency
  • Technically savvy – in addition to using the MS Office Suite and proprietary databases on a daily basis, the Executive Assistant will be expected to look at new ways to use technology efficiently

Job Snapshot

About Us

Delta Dallas helps companies succeed by providing leadership and staffing expertise through customized recruiting programs. Our staffing solutions include administrative, accounting, and financial roles, as well as workforce management, workforce analytics, and skills-based training solutions. Beyond filling positions, we're committed to bringing employers and employees together for a more productive future.

Delta Dallas' award-winning team was recently recognized by the Texas Association of Personnel Consultants (TAPC) as the number one Temporary/Contract Service Administrative Team and number one in the Highest Revenue Increase category by the National Independent Staffing Association (NISA). For over 30 years, Delta Dallas has provided innovative staffing solutions for hundreds of companies in the Dallas/Fort Worth area.

Whether you're looking for full-time or supplemental (temporary) employment, better pay or more responsibility, or just a change of scenery- we can help you find the opportunity that's right for you. Our recruiters and staffing specialists will connect you with great companies and provide you with the resources and opportunities to help you achieve success. 

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