Executive Assistant
at Delta Dallas

Date Posted: 9/19/2022

Job Description

EXECUTIVE ASSISTANT JOB DESCRIPTION

Summary:

The Principal seeks a highly experienced Executive Assistant who can support the Principal's fast-paced work, overseeing and administering the work to allow for smooth functioning, while anticipating needs and collaborating with others.

The EA must be proactive, skilled, organized, intelligent, and resourceful, anticipating next steps, a problem-solver, and capable of managing multiple projects and deadlines. Will support Principles and CEO to ensure financial success.

Duties to include, but are not limited to:

  • Facilitate communication between Principles and CEO
  • Assist HLH as needed throughout day
  • Coordination of all for profit business endeavors
  • Support Imago efforts (can we elaborate with an example?)
  • Work closely on tracking emails. (Alexis send business related emails to this ea)
  • Help Principal track Hunt Oil-related communications, read and prep for meetings, set up meetings, create and follow up on action items related to same
  • Acts as Administrator of technology systems (phone, IT, etc.)
  • Assists with all aspects of work and personal life as delegated, acting in a manner which requires the strictest confidentiality
  • Creates, edits and proofs materials, documents and PowerPoints for meetings, workshops, and books
  • Responds to speech/appearance and interview requests, preparing the Principal, and coordinating with others to ensure efficiency. Prepares and distributes all related materials
  • Takes notes as requested for meetings, conference calls, etc., and disseminates to appropriate parties; transcribes and processes dictations; creates agendas; attends and participates in meetings as requested.
  • Coordinates and executes events and meetings
  • Performs research and writes summaries of findings as requested
  • Acts as gatekeeper and contact for the Principal, handling all aspects of following up with the Principal's friends, family and work contacts

Additional Responsibilities:


• Represents and interacts with family in a sensitive manner that supports the family mission and honors the confidentiality agreement


• Models and participates in setting a positive, productive tone for the office


• Drives the Principal and others as requested


• Runs errands as requested

Job Snapshot

About Us

Delta Dallas helps companies succeed by providing leadership and staffing expertise through customized recruiting programs. Our staffing solutions include administrative, accounting, and financial roles, as well as workforce management, workforce analytics, and skills-based training solutions. Beyond filling positions, we're committed to bringing employers and employees together for a more productive future.

Delta Dallas' award-winning team was recently recognized by the Texas Association of Personnel Consultants (TAPC) as the number one Temporary/Contract Service Administrative Team and number one in the Highest Revenue Increase category by the National Independent Staffing Association (NISA). For over 30 years, Delta Dallas has provided innovative staffing solutions for hundreds of companies in the Dallas/Fort Worth area.

Whether you're looking for full-time or supplemental (temporary) employment, better pay or more responsibility, or just a change of scenery- we can help you find the opportunity that's right for you. Our recruiters and staffing specialists will connect you with great companies and provide you with the resources and opportunities to help you achieve success. 

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