Executive Assistant

Executive Assistant ??? Southlake


Delta Dallas is currently assisting a private equity firm based in Southlake in its search for an experienced Executive Assistant to support Partner-level executives. The Executive Assistant will be working with ???fast-tracked??? executives whose roles are growing rapidly within the firm. The ideal candidate will hold a four-year degree, have at least five years??? senior executive support experience, and the goal of growing with the executives. If you are an experienced Executive Assistant with the ability to work unsupervised, to use independent judgment to make informed decisions, to work as a team with other executive support professionals, and to work in a fast-paced, active environment, then this job might be for you!


Responsibilities:

• Manage and update complex calendars on a global basis
• Coordinate global travel for executives and investors (commercial and private travel)
• Coordinate on- and off-site meetings with internal and external stakeholders
• Manage all client communications, upholding the firm's strict standard for branding and professionalism
• Plan all details for executives' attendance at up to 20 board meetings per year (travel, lodging, meals, etc.)
• Team with other executive support professionals internally to plan annual conferences, management meetings, company events and retreats
• Manage and reconcile expenses in Concur

Minimum Qualifications: Knowledge, Skills and Attributes:

• Minimum five years' experience in an executive support role, preferably on a global basis
• Excellent customer service skills and positive attitude
• Ability to work as in a team-oriented environment, where collaboration with other executive support professionals is regularly required 
• Excellent written and verbal communication skills, with the ability to communicate on behalf of the executives as necessary
• Strong technical skills, specifically within the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur required; experience with CRM and QuickBooks highly preferred
• Excellent problem-solving and conflict management skills
• Strong independent judgment; ability to make informed decisions with no guidance is a must
• Excellent time management and multitasking skills
• Availability to work outside of normal working hours as necessary, due to the global nature of the executives' roles

Our client offers an excellent benefit package, including: fully paid healthcare premiums, fully funded HSA account, untracked PTO/vacation, and a healthy 401K match.