Executive and Personal Assistant

Delta Dallas is currently representing a privately held real estate development group in its search for a Personal Executive Assistant to support its founder and CEO. The Personal Executive Assistant will be a true extension of the CEO, acting as a liaison and assisting them with activities with the organizations and numerous philanthropic endeavors.

Key Responsibilities:

• Support the Founder & CEO in scheduling and coordinating meetings, both internally and externally, while optimizing time management and prioritizing commitments.
• Act as a point of contact for all personal matters, including correspondence, inquiries, and scheduling commitments.
• Assist in preparing agendas, presentations, and materials for meetings, ensuring all necessary documentation is organized and readily available.
• Serve as a liaison between the Founder & CEO and various stakeholders, maintaining professional communication and representing the executive's interests with discretion and confidentiality.
• other project work as needed.
• Create and maintain efficient and effective filing system, ensuring all documentation catalogued and organized using internal systems
• travel arrangements for the Founder & CEO and their family, including booking flights, accommodations, and transportation, while ensuring all preferences and requirements are met
• research and compile information on various topics as requested by the Founder & CEO.
• personal errands and ad-hoc tasks as needed, demonstrating flexibility and resourcefulness in managing shifting priorities and time-sensitive requests.
• Maintain confidentiality and discretion in handling sensitive information, both within the household and the company, while upholding the highest standards of professionalism and integrity.

Requirements:

• 12+ years of experience supporting C-Suite
• Bachelor???s degree highly preferred
• A positive attitude, strong work ethic, and commitment to delivering high-quality results in a fast-paced and dynamic environment
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively
• Global mindset, understanding time zones, cultural nuance, and different working practices
• Strong communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels
• Discretion and confidentiality in handling sensitive information, coupled with a proactive and solution-oriented approach to problem-solving
• Strong interpersonal skills with the ability to communicate effectively at all levels.