Administrative Assistant

Administrative Assistant / Broker’s Assistant
Commercial Real Estate Brokerage | Dallas, TX

A highly successful commercial real estate brokerage team is seeking an experienced Administrative Assistant / Broker’s Assistant to support a fast-paced, high-producing group of brokers. This is not a traditional Executive Assistant role — the position is heavily focused on project coordination, research, data review, and client deliverables.

The ideal candidate is detail-oriented, proactive, resourceful, and thrives in a deadline-driven environment.

Key Responsibilities

• Support 3 primary brokers while assisting the broader brokerage/admin team as needed
• Work extensively in Excel reviewing and organizing:
  • Rental rates
  • Deal structures
  • Operating expenses
  • Lease obligations
  • Market comparisons
• Create and update:
  • Proposal summaries
  • Lease abstracts
  • Market surveys
  • Client deliverables
• Manipulate and format PowerPoint presentations using existing templates
• Conduct market and property research, including outbound calls to leasing agents nationwide
• Assist with mapping and presentation materials by adding comps, logos, and property information
• Identify inconsistencies in data and proactively troubleshoot issues
• Follow up persistently to gather missing information and keep projects moving
• Provide backup support to the administrative team as needed

Qualifications
Required

• 2–3+ years of true office/corporate administrative experience
• Intermediate Excel skills
• Strong PowerPoint and formatting skills
• Strong attention to detail and organizational skills
• Ability to work independently and problem-solve
• Comfortable working in a fast-paced, high-demand environment
• Confident communicator who is willing to ask questions and follow up proactively

Preferred

• Commercial real estate experience
• Research experience
• Experience conducting outbound calls for information gathering

Ideal Candidate Profile

• Stable and experienced administrative professional
• Team-oriented with a strong work ethic
• Assertive, proactive, and resourceful
• Comfortable managing multiple priorities and shifting deadlines
• Able to “manage up” and keep projects moving with busy brokers
• Thrives in a collaborative but high-performance environment

Additional Details

• Team structure includes multiple administrative professionals with strong backup support
• This role is heavily focused on deliverables and project execution — not calendar management, phones, or travel coordination
• Occasional overtime may be required based on active deals and deadlines

Key Success Factors

• Strong attention to detail and analytical thinking
• Ownership mentality and follow-through
• Ability to think beyond templates and dig into details
• Persistence and accountability
• Comfort operating in a fast-moving brokerage environment

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