Executive Assistant

Executive Assistant to C-Suite

Location: Downtown Dallas (On-site)
Compensation : $75,000-$100,000 base + benefits

We are partnering with a growing, highly professional organization to identify a polished, strategic Executive Assistant to support its senior executive leadership team. This is a true C-suite EA role, not an office manager position, and is ideal for someone who thrives in a high-visibility executive office and views themselves as a business partner rather than task support.

This individual will provide primary support to the CEO, while also assisting other senior executives (CFO, COO, and select leadership members) as needed. The role in the executive office and requires exceptional judgment, discretion, executive presence, and proactive ownership.

Why This Role Is Compelling

• High exposure to executive leadership and strategic decision-making
• Seat at the table in executive meetings, including note-taking, action tracking, and contributing thoughtful input
• Executive team that empowers autonomy and accountability
• Metrics-driven, fast-paced environment where polish and professionalism matter

Key Responsibilities:

• Serve as a trusted partner to senior executives, with primary focus on the CEO
• Manage complex, high-volume calendars in Outlook with precision and foresight
• Act as an effective gatekeeper - understanding priorities, filtering requests, and protecting executive time
• Prepare executives for meetings, including agendas, materials, board packets, and presentations
• Attend executive meetings to capture notes, action items, and follow-ups; contribute insights when appropriate
• Draft and edit executive-level communications with a high degree of professionalism
• Coordinate domestic travel and detailed itineraries
• Prepare and submit expense reports and reimbursements
• Proactively manage up - anticipating needs and diplomatically taking tasks off executives' plates
• Handle sensitive and confidential information with absolute discretion

What We're Looking For:

• Minimum 5 years of experience supporting senior executives (SVP level or higher required)
• Demonstrated success supporting multiple executives simultaneously
• Strong executive presence with exceptional polish and professionalism
• Advanced Microsoft Excel skills (VLOOKUPs, pivot tables) in a metrics-driven environment
• Advanced proficiency in Microsoft Outlook, PowerPoint, and the full MS Office Suite
• Proven experience preparing board materials and executive presentations
• Strategic mindset - able to think critically, anticipate needs, and contribute beyond execution
• Strong written and verbal communication skills
• Energetic, positive, team-oriented approach with a 'no job too big or too small' mentality
• Healthcare or regulated-industry experience preferred (not required)
• Bachelor's degree preferred, though equivalent experience will be considered

Benefits & Perks

• Medical, Dental, and Vision coverage
• Company-paid Life Insurance and Long-Term Disability
• 401(k) with employer match
• Generous PTO starting in year one (increases with tenure)
• Structured onboarding and long-term growth opportunities