Executive Assistant / House Manager

Executive Assistant & House Manager
Location: Dallas, TX (on-site)                                                     Employment Type: Full-time, salaried

Overview
A prominent Dallas-based family is seeking a highly organized, discreet, and proactive Executive Assistant & House Manager to provide dual support to an ultra-high-net-worth household and an international nonprofit organization. This individual will oversee day-to-day household operations, manage personal and financial administrative functions, and provide direct executive support to the family???s matriarch in her capacity as CEO and Founder of a global nonprofit.

The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment that blends professional administrative responsibilities with household management. This is a hands-on role requiring strong initiative, excellent judgment, and the ability to manage multiple priorities independently.

• Manage and reconcile multiple personal and household bank accounts.
• Facilitate domestic and international money transfers and coordinate with the family???s investment office.
• Maintain accurate records, update financial information, and assist with document preparation for tax filings.
• Execute  household administrative systems, including filing, scheduling, and vendor coordination.
• Coordinate special home services such as deep cleaning, rug or window treatments, and maintenance scheduling.
• Manage household and pet supplies, including ordering, inventory management, and prescription tracking.
• Run errands and handle logistical needs such as shipping, returns, and mail collection.
• Organize domestic and international travel arrangements and ensure the home is prepared for arrivals and departures.
• Maintain confidential records, passwords, and sensitive financial data.
• Support administrative tasks related to family real estate entities and properties, including those located internationally.

• Provide executive-level administrative support to the CEO of an international nonprofit organization.
• Manage light bookkeeping and expense tracking for the organization.
• Coordinate website updates and marketing initiatives with internal and external partners.
• Plan and execute fundraising events and donor engagement activities.
• Oversee donation processing, including mail collection, check deposits, and donor database management.
• Arrange domestic and international travel logistics for nonprofit-related events and board meetings.
• Order office supplies, branded materials, and support general office operations.
• Assist with filing (hard copy and digital), data organization, and reporting as needed.

• Minimum 7 years of experience in executive support, household management, or family office administration.
• Strong financial acumen and comfort with basic bookkeeping and bank reconciliations.
• Highly organized, proactive, and capable of managing multiple priorities with minimal supervision.
• Proficient in Microsoft Office Suite (especially Outlook) and comfortable working on a Mac.
• Excellent written and verbal communication skills.
• Experience handling confidential and sensitive information with discretion.
• High attention to detail and follow-through; demonstrates initiative and sound judgment.
• Ability to interact professionally with a wide range of individuals, from vendors to board members.
• Flexible and adaptable with a positive, service-oriented attitude.
• Must be comfortable around dogs; Spanish language skills a plus.

Additional Information
This is a full-time position based in Dallas, TX. The expected work hours will be 9:00-4:00, Monday through Thursday, at the principals??? home, with Fridays remote. After-hours work will be rare, but periodically necessary, depending upon family and organizational objectives. 

The role offers a diverse mix of administrative, household, and organizational responsibilities and will evolve over time as household systems are streamlined and nonprofit support expands.

The successful candidate will bring professionalism, warmth, and discretion to every interaction, serving as a trusted extension of the family and nonprofit leadership.