Executive Assistant

This position is more than just administrative support???it's about being a true partner. You'll work closely with the CEO tackling challenges, improving efficiencies, and helping nurture a dynamic, engaged team culture. If you thrive in a fast-paced, high-performing environment and love turning ambitious goals into reality, this role is for you!

Responsibilities include but not limited to:

• Oversee and manage the CEO???s complex calendar, including scheduling appointments, coordinating meetings, and ensuring efficient time management.
• Arrange travel itineraries, accommodations, and transportation for the CEO and, when needed, for other team members.
• Handle CEO's email management (responding, deleting unnecessary emails, prioritizing important ones).
• Support in drafting, reviewing, and managing the CEO???s communications, including emails, letters, and responses.
• Handle sensitive information with utmost confidentiality and exercise discretion in all communications and interactions.
• Serve as a strategic partner and keep a pulse on team dynamics, surface challenges, and proactively recommend solutions that enhance productivity.
• Assist with financial reporting, budgeting tasks, processing expense reports, and supporting the CEO with financial documents.
• Prepare and distribute quarterly board meeting books, ensuring all materials are organized and delivered on time.
• Assist with managing and tracking key company projects, ensuring they are completed on time and within scope.
• Prepare key reports, agendas, and presentations for the executive team, shareholders, or board of directors.
• Demonstrate independent thought, judgment, and discretion in executing all duties.
• Deal discreetly with highly sensitive and confidential communications concerning staff, department, and organization matters.

Qualifications:

• Minimum of 5 years experience working as an Executive Assistant in a high-paced environment or in a similar role supporting a C-level executive
• Working knowledge and high proficiency in Microsoft Office & Google Suite
• High level of discretion and professionalism when handling confidential information
• Strong organizational, multitasking, planning, and time-management skills, with the ability to prioritize tasks without direct supervision
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment
• Tech-savvy and adaptable, comfortable using business software and systems to improve efficiency
• Exceptional attention to detail, with a focus on accuracy and quality
• Excellent written and verbal communication skills
• Bachelor's degree in business administration, management, finance, communications, accounting, or a related field is preferred.
• A master???s in business administration (MBA) or related certifications are a plus.