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Banner of Delta Dallas company

Executive Assistant

Delta Dallas Dallas, TX (Onsite) Full-Time
$60,000 - $65,000/Year

Delta Dallas is currently representing a private security and firearms consulting firm in its search for an Executive Assistant/Office Manager to support its President/Founder and Operations Manager.

The primary objectives of the role will include scheduling and calendar management, bookkeeping, reporting, office and facilities management, and generally 'being good at everything that the company leaders are not.'

While the firm is extremely entrepreneurial, it is established (founded in 2015) and is growing rapidly. The executives are looking for a team member with high energy, the ability to work in a fluid and fast-paced environment, and who can work within a bit of ambiguity.

This role is an on-site role in the company's offices in the Design District of Dallas.

Primary Responsibilities:

  • Executive Support:
    • Manage the executives' calendars, including scheduling meetings, appointments, and travel arrangements
    • Handle correspondence and communications on behalf of the executives
    • Prepare and edit documents, presentations, and reports as required
    • Assist with project management and follow-up on tasks to ensure timely completion
    • Provide basic office management including managing office and kitchen supply inventory, basic IT and facilities support, and office budget management
    • Assist with creating basic social media content for Instagram, Facebook and LinkedIn
  • Bookkeeping:
    • Maintain and manage all company financial records, including invoices, receipts, and other transaction documents
    • Manage accounts payable and receivable, ensuring timely payments and collections
    • Partner with external CPA in providing tax statements and other financial records
    • Expense allocations
    • Compile data and prepare reports


Qualifications:

  • Proven experience in bookkeeping and executive support in an entrepreneurial or small business setting
  • Strong proficiency in QuickBooks, MS Office (Excel, Word, PowerPoint, Outlook), and Google Workspace (specifically Google Calendar and Gmail)
  • Excellent organizational skills and attention to detail
  • Ability to handle confidential information with discretion
  • Strong analytical and problem-solving skills and a 'figure it out' mentality
  • Effective communication skills, both written and verbal
  • Self-motivated with the ability to work independently

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Salary Details

This salary was provided in the Job Posting.
$60,000-$65,000
Yearly Salary

Job Snapshot

Employee Type

Full-Time

Location

Dallas, TX (Onsite)

Job Type

Admin - Clerical

Experience

Not Specified

Date Posted

05/28/2024

Job ID

BHJOB26843_3420

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