Receptionist

Receptionist (Contract)

Location: Plano, TX
Work Hours: 7:30 AM ??? 4:30 PM
Start Date: December 19th

Position Summary:
Delta Dallas is partnering with a client in the manufacturing industry to fill a Contract Receptionist position. This role is responsible for creating a professional first impression by greeting visitors, answering phone inquiries, and ensuring smooth coordination of office services. In addition to reception duties, the position provides administrative support across various departments, including assisting HR and offering back-up support to the Executive Assistant. The office environment is quiet and calm, making it an ideal setting for focused, efficient work.

Key Responsibilities:

• Reception Duties:

  • Greet visitors and manage the reception area, ensuring a welcoming and professional environment.
  • Handle customer and vendor phone inquiries, ensuring prompt and courteous responses.
  • Oversee the scheduling and coordination of meeting room activities, including catering arrangements for office lunches and client receptions.
  • Maintain the distribution of mail, packages, and office supplies.
  • Orient new hires and contractors to office systems and procedures.

• Office Administration:

  • Manage the procurement and repair of office equipment, furniture, and supplies.
  • Coordinate phone set-ups, maintenance, and troubleshooting.
  • Maintain vendor relationships for office services and short-term housing.
  • Ensure building maintenance contracts are up-to-date and manage office facilities needs (e.g., repairs, plant maintenance).
  • Manage personnel, phone, and emergency contact lists, as well as employee access cards and parking passes.

• Administrative Support:

  • Provide administrative assistance by composing and distributing correspondence.
  • Coordinate travel arrangements and prepare expense reports for the Sales team.
  • Assist in organizing special events, team-building activities, and relocation efforts for new hires.
  • Provide back-up support to the Executive Assistant, including project coordination and event planning.

Qualifications:

• High school diploma required; some college coursework preferred.
• 2-4 years of office administration experience, with a focus on customer service.
• 3+ years of administrative assistant experience, supporting multiple departments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication, organizational, and problem-solving skills.
• Ability to prioritize tasks, manage multiple responsibilities, and maintain a high level of attention to detail.
• Ability to maintain a professional demeanor in a quiet office environment.

Why Contract Work?
This contract position offers the flexibility to manage your career while gaining valuable experience in a professional and supportive environment. Benefits of contract work include competitive pay, the opportunity to build your skillset in administrative and office management roles, and the chance to work with a respected organization in the manufacturing industry.