Executive Assistant

Executive Assistant 

Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Managing Directors. The role involves managing complex travel arrangements, itineraries, and schedules, ensuring executives are informed of key commitments and business developments. This position also requires planning and coordinating meetings, acting as a liaison with the broader team to enhance efficiency, and managing various administrative tasks.

Key Responsibilities:

• Executive Support: Manage complex travel arrangements, itineraries, and schedules for Managing Directors. Keep executives informed about upcoming commitments and business issues, providing timely updates as needed.
• Meeting Coordination: Plan, coordinate, and prioritize meetings based on business requirements.
• Team Liaison: Act as a point of contact with the broader team to improve scheduling efficiency and establish best practices.
• Administrative Tasks: Handle diverse administrative duties including managing time and travel logistics, preparing expense reports, correspondence, charitable contributions, and client gifts.
• Event Management: Organize and execute local events such as closing dinners, happy hours, and golf outings.
• Database Management: Oversee and organize internal databases to ensure accuracy and accessibility.
• Marketing Support: Ensure timely distribution of marketing materials and manage related logistics.
• Collaboration: Work effectively with business operations teams across multiple offices.

Qualifications:

• Organizational Skills: Exceptional organizational abilities with a keen attention to detail and the capability to handle and prioritize multiple tasks efficiently.
• Interpersonal Skills: Strong interpersonal skills with the ability to build and maintain relationships within the team and across the firm.
• Communication Skills: Advanced written and verbal communication skills.
• Problem-Solving: Proactive problem solver with strong decision-making capabilities.
• Teamwork and Independence: Effective team player who can also work independently with discretion and excellent customer service.
• Performance and Deadlines: Proven track record of meeting performance goals and deadlines in a fast-paced environment.
• Innovative Thinking: Forward-thinking with the ability to identify and suggest solutions.
• Calendar and Expense Management: Experienced in managing complex calendars and handling expenses for multiple team members.

We look forward to welcoming a dedicated and skilled professional to our team who thrives in a dynamic and fast-paced environment.