Office Manager

We are seeking a highly organized, proactive, and dependable Office Manager to join our team. The Office Manager will be responsible for overseeing the daily operations of the office, managing administrative tasks, ensuring smoot communication between departments, and maintaining a productive work environment. This individual will play a crucial role in supporting the overall efficiency of the office by coordinating various office functions and fostering a positive workplace culture.

Essential Duties & Responsibilities

• Greet guests for appointments and handle visitor inquiries.
• Respond to general inquiries and coordinate the flow of information.
• Point of contact for incoming and outgoing mail and parcels (FedEx, UPS, USPS, etc.).
• Oversee the inventory for supplies (mailrooms, kitchenettes & café, and general office).
• Maintain current and new vendor relationships (i.e. snacks, office supplies, shred provider, etc.).
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents and general data-entry, and other correspondences.
• Operate office equipment such as copiers/scanner/fax, and phone system.
• Multi-line phone system (message distribution and warm transfer calls to appropriate individuals)
• Provides administrative support to executive leadership team as necessary
• Work with Executive Assistants with special projects
• Coordinate facilities requests. Serve as office point of contact for property management
• Assist with inter-office moves and maintenance requests
• Assist with office events and lunch orders for group meetings as requested

• Proven experience as an office manager, administrative assistant, or relevant role.
• Strong organizational and time-management skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, etc.).
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and handle multiple projects efficiently.
• Strong problem-solving abilities and attention to detail.
• High school diploma or equivalent required; additional certifications in office management or administration a plus.