Administrative Assistant

Summary

The Administrative Assistant manages all front office operations, serving as the first point of contact for visitors, employees, and vendors while providing administrative support to office leadership and the Human Resources team. This role ensures smooth daily front office operations and assists with key HR administrative processes. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced office environment. The Administrative Assistant works closely with the Senior Executive Assistant/Office Manager on leadership support functions, so the ability to collaborate closely with other administrative team members is a must.

This role is 100% onsite in southwest Dallas.

Front Office & Administrative Support

• Greet and assist employees, visitors, clients, and vendors in a professional manner.
• Manage front desk operations including mail distribution, deliveries, visitor access, and badge administration.
• Coordinate conference room scheduling and assist with meeting setup and logistics.
• Maintain a clean and organized reception and shared office areas.
• Support office leadership with scheduling, administrative coordination, and internal communications.
• Assist with office supply management and general office operations.

Human Resources Administrative Support

• Provide administrative support to the HR team, including data entry, document preparation, and records management.
• Assist with onboarding and offboarding activities, including new hire documentation and orientation logistics.
• Maintain employee records with accuracy and confidentiality.
• Coordinate interview scheduling and candidate communications.
• Support HR programs, employee engagement initiatives, and HR-related events.
• Assist with compliance documentation and HR audits as needed.

Qualifications

• High school diploma or equivalent required.
• 3-5 years of experience in corporate administrative roles.
• Prior HR administrative support experience preferred.
• Proficiency in Microsoft Office or Google Workspace.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with discretion.