Receptionist

We are currently partnering with an organization that is seeking a reliable, bilingual (English/Spanish) Administrative Assistant to support daily operations at their Dallas location. This full-time role is fully on-site, with standard working hours from 8:00 AM to 5:00 PM, Monday through Friday.

In this role, you'll provide essential administrative support with a focus on organizing supplies, maintaining inventory accuracy, and ensuring smooth communication between teams. Your attention to detail and ability to manage multiple responsibilities will help keep our day-to-day operations running efficiently.


Responsibilities

• Serve as the first point of contact by professionally greeting and assisting clients, visitors, and staff in person and over the phone.
• Manage incoming phone calls and email correspondence with clarity, professionalism, and efficiency.
• Coordinate and schedule appointments, meetings, and maintain calendars as needed.
• Stock and maintain kitchen supplies to ensure a clean and organized break area.
• Order and manage office supplies to ensure adequate inventory and smooth day-to-day operations.
• Create purchase orders (POs), track inventory usage and sales, and maintain accurate usage records.
• Maintain organized and up-to-date inventory records, supporting effective inventory management.
• Work closely with supervisors and account managers to ensure timely and accurate supply orders and deliveries.
• Collaborate with the Accounts Receivable (AR) team on supply-related billing processes.
• Communicate regularly with the Senior Accountant to assist with monthly financial closing activities.
• Provide general administrative support to management and assist with various office tasks as needed.

Qualifications:

• Bilingual in English and Spanish (written and spoken) required.
• High school diploma or equivalent ??? required; additional certifications are a plus.
• Strong verbal and written communication skills with a professional demeanor.
• Highly organized with strong attention to detail and the ability to manage multiple tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with general office technology.
• Prior administrative experience is preferred but not mandatory; we value a willingness to learn.
• Positive, team-oriented mindset that aligns with our company values and culture.