Project Coordinator

Project Coordinator - Addison
 

Project Coordinator - Addison

Delta Dallas is currently assisting an independent purchasing company that focuses on the hospitality industry in its search for a Project Coordinator. Our client has been in business for over 25 years, but remains a small, niche market firm. The Project Coordinator's main responsibility is to ensure that all purchase orders files are up to date, maintained for legal accuracy, and submitted to clients in a timely manner. Because this role works heavily with the company's Latin American clientele, bilingual (Spanish) skills are highly preferred. 

This role is 100% onsite in the company's offices in Addison.

Responsibilities:

• Meet with the Project Manager at the start of a project to understand the schedule and any special needs of the client or designer.
• Follow up with vendors consistently to ensure compliance regarding materials and schedule.
• Collect copies of all required approvals on every purchase order and file accordingly; manage any purchase order revisions as necessary.
• Coordinate all freight pick-up and delivery schedules.
• Collect all proofs of delivery and file accordingly.
• Aid all Project Managers in solving vendor issues.
• Support project team with reporting and schedule documentation; update tracking reports weekly.
• Troubleshoot any vendor issues, following up on invoices and statements.
• Collect project-specific documentation for project files and prepare final documentation to turn over to client.
   

Requirements

• Bilingual - Spanish/English (written and verbal)
• Customer service focused
• Multi-tasking a must
• Well organized and clear minded
• Great communication skills
• Confidentiality and professionalism
• Time management skills