Personal Assistant

Austin, TX
Full-time, Onsite

The Executive Personal Assistant will provide a blend of high-level executive and personal support to a driven founder leading a fast-growing venture in the health, wellness, and performance optimization space. This role requires a tech-forward, resourceful professional who thrives in a dynamic environment and embraces the integration of AI tools to enhance productivity and organization.

The ideal candidate is proactive, steady, and adaptable???someone who brings clarity and calm to a fast-paced, entrepreneurial environment while maintaining discretion and anticipating needs. This position offers flexibility in schedule, ongoing professional development, and the opportunity to grow alongside an innovative leader in an emerging industry.

Personal & Household Support

• Coordinate errands, household vendors, and property maintenance.

• Manage household organization, inventory, and scheduling of services.

• Oversee personal logistics such as grocery shopping, laundry coordination, and supplement restocking.

• Schedule appointments and manage health-related tasks and records.

Administrative & Executive Support

• Manage daily priorities, communications, and scheduling for a high-performing executive.

• Coordinate complex travel arrangements and itineraries.

• Oversee expense tracking, payments, and document organization.

• Conduct research on vendors, services, and wellness-related topics.

• Liaise with accountants, partners, and service providers as needed.

AI & Technology Integration

• Utilize AI tools (e.g., ChatGPT, Notion AI, Perplexity) for research, scheduling, and workflow management.

• Identify new digital tools to improve efficiency and organization.

• Participate in ongoing learning and training???AI-related education is supported by the principal.

• Previous experience supporting a senior executive, entrepreneur, or private household.

• Based in Austin, TX, with the ability to work onsite full-time.

• Tech-savvy, with enthusiasm for learning and adopting new technologies.

• Strong organizational, communication, and problem-solving abilities.

• High discretion and confidentiality.

• Calm, grounded demeanor; able to remain composed under pressure.

• Flexible and comfortable balancing both personal and professional support.

• Skilled at managing shifting priorities with professionalism and poise.

• Tech-Curious ??? Excited to explore AI and emerging technologies to enhance efficiency.

• Grounded ??? Brings balance and structure to a dynamic work environment.

• Proactive ??? Anticipates needs and takes initiative.

• Adaptable ??? Thrives in a fast-paced, entrepreneurial setting.

• Discreet ??? Handles sensitive information with professionalism.

• Resourceful ??? Finds creative, efficient solutions to complex challenges.