Office Manager

Office Manager / Executive Assistant - Dallas, TX

Delta Dallas is partnering with a high-growth private equity firm in its search for a dynamic Office Manager / Executive Assistant. This position is ideal for a polished, self-directed professional who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. The role combines high-level executive support with hands-on office management and project coordination responsibilities.

Position Overview
The Executive Assistant / Office Manager will provide direct support to the firm???s team, while ensuring seamless day-to-day office operations. This individual will serve as the central administrative resource, managing executive calendars, travel, events, and communications, as well as overseeing facilities, vendors, and office logistics.

This is a highly visible, key support role within a growing firm, offering broad exposure to every level of the organization.

Due to the nature of the role, it is 100% onsite in the firm???s Uptown Dallas office.

Key Responsibilities:

• Office Management
  • Oversee daily office operations, maintaining a professional, organized, and welcoming environment.
  • Act as primary contact for property management, IT vendors, and service providers.
  • Manage office and kitchen supplies, mail distribution, and vendor relationships.
  • Coordinate meeting logistics, including catering, setup, and technology needs.
  • Support accounting functions through expense tracking and invoice processing.
• Executive Support
  • Manage complex calendars, coordinate meetings, and arrange detailed domestic and international travel for Managing Partners and investment team.
  • Prepare correspondence, presentations, reports, and expense reconciliations with precision and confidentiality.
  • Serve as liaison between executives, staff, and external stakeholders, ensuring timely communication and follow-up.
• Event & Project Support
  • Plan and execute company and client events, including off-site sales or investor meetings.
  • Coordinate travel, accommodations, and logistics for events
  • Assist with marketing, project coordination, and other special initiatives as requested.

Qualifications:

• Minimum of 5 years??? experience supporting C-Suite or Managing Partners in a fast-paced environment.
• Bachelor???s degree highly preferred; some college considered with relevant experience.
• Strong organizational skills, proactive problem-solving ability, and impeccable attention to detail.
• Excellent written and verbal communication skills; polished and professional demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or ERP systems a plus.
• Ability to handle confidential information with discretion and maintain composure under pressure.
• Entrepreneurial, ???no job too big or too small??? mentality; comfortable in a growing, evolving environment.